How to format a Paperback

How to Format a Paperback print book using Microsoft Word.

First, type out a clean Microsoft word document. Highlight the whole document by pressing Command + A. On the Word menu table, click Home, click Normal. This will clean up your whole document.

A typical paperback manuscript should have the following sections:

Title

Copyright

Foreword

Preface

Table of Content

Chapters

About the author

Other books by the author

Sections 1- 5 are the Frontmatter, section 6 is the Core matter, and sections 7-8 are the Back matter.

Setting the trim size and Margins:

;On the Apple Word menu, click Format, select Document from the drop-down menu. Select Margins, enter the Margins in cm for Top, Bottom, Inside, Outside, based on your page count which can be found in the article http://www.amazon.com, “Build your Book, format a paperback manuscript” ( Word for Mac or window). In this article, I am using Word for Mac, using a MacBook, but it should be quite similar if you are using Windows. Follow the margins for no bleed, unless your book has bleed.

Gutter margin, enter 0.

Pages, Multiple Pages- select mirror margins.

Apply to: whole documents

select OK.

Select Page Setup, Format for, Any Printer.

Paper size: for the trim size of 6 x 9 inches, enter 152 mm x 229 mm. For any other trim sizes enter accordingly.

scale, 100%, Click OK

Apply to the whole document, click OK

Setting Normal style for book body:

On Word menu, click Home, right-click Normal, select Modify from the drop-down menu, set font size to 12, select Format, select Paragraph from the drop-down menu, set alignment to justify, Indentation, left and right to 0 cm, Special, First line By, 0.5 cm, Spacing, Before and After, to 0 pt, Line spacing, to single.

Click OK, twice.

Applying Normal Style to book body:

Place cursor before the first word on the text of the Copyright page, then hold down shift + page down to highlight everything below the cursor. Keep everything highlighted. On Word menu, click Home, Click Normal.

Setting Heading 1 Style:

Click Home, right-click Heading 1, select Modify from the drop-down menu, set Font size to 12, set colour to black, Select Format, select Paragraph from the drop-down menu, set alignment to justified, indentation, left and right, to 0 cm, Special, First line, By, 0.5 cm, Spacing, Before and After, to 0 pt, Line spacing, to Single, Click OK, Twice.

Applying Heading 1 Style:

Apply Heading 1 Style to the Headings of Copyright, Foreword, Preface, every Chapter, About the author, and Other books by the author.

Highlight the heading of Copyright. Click Home, click Heading 1. Repeat the same steps for the heading of Foreword, Preface, Every Chapter, About the Author, and other books by the Author.

Adding section breaks:

Add a section break after every section.

Place the cursor at the end of the last word on the Title Page. On the Word main menu, click  Layout, click Break, select Next Page from the drop-down menu.

Repeat the same steps for Copyright, Foreword, Preface, Every Chapter, About the Author, and Other books by the Author.

Formatting the Title Page:

Type out the Title, subtitle, and Author’s name on one page. This is the book’s first page.

Highlight Title. On Apple main menu, click Font, set Font Size to 28, set Font set Style to bold, select OK.

On the Apple menu, click Paragraph, set alignment to centre, indentation, left and right to 0 cm, Special, to none, Spacing before to 32 pt, and After to 16 pt. Click OK.

Highlight subtitle. On Apple main menu, click Font, set font size to 24, set style to italic.

On the Apple menu, click paragraph, set alignment to centre, indentation, left and right to 0 cm, Special, to none, Spacing before to 16 pt, After to 16 pt.

Highlight the author’s name. On Apple main menu, Click Font, set the font size to 20, set style to Normal.

On the Apple menu, Click Paragraph, set alignment to centre, indentation left and right, to 0 cm, Special, to none, Spacing before to 16 pt, After to 0 pt.

Formatting Copyright page:

Highlight the text of the copyright page and set alignment to centre. Add a call to action below the last line of the text by adding your email link and website links.

On Word menu, click insert, click links, select link, select email address, enter your email address into the box, click OK.

Repeat the same steps, select link, select webpage, enter your blog URL address into the box, click Ok.

Repeat the same steps to add your URL address for Amazon author central page, the URL address of the Facebook page, Instagram page, Twitter page, etc. Make sure there is no error in the URL addresses! The URL address should start with https://www…….

Formatting Other Books by the Author:

On this page, you can add a call to action by adding the URL links to all your books. The link should start with https://www.amazon.com/dp/B………followed by 9 alphanumeric digits.

Make sure there is no error in the URL addresses!

Adding page numbers:

Place the cursor anywhere on the title page. On Word main menu, click insert, click page number, select page number from the drop-down menu, position to Bottom of the page, Alignment to Centre, select, show number on the first page.

Select Format, Number format, to 1,2,3. Page numbering, to start at 1. Click OK twice. Page numbers will be added to the bottom centre of the page.

Creating a formatted Table of Contents:

This is the final step of the book formatting.

First, create a blank page before Chapter 1. Place the cursor before the first word in the heading of chapter 1.

Click Layout, click Break, select the next page on the drop-down menu.

On the top of the blank page type, Table of Contents.

Highlight Table of Contents.

Click References, click the table of contents, select custom Table of Contents, select- show page number, select- align page number to right, deselect- Use links instead of page numbers. Show levels- select 1. Click OK.

Congratulations! You have successfully formatted an Amazon paperback print book. You should convert this into a pdf format and upload it to the bookshelf, book content when you are uploading your paperback print book.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

How to format a kindle e book

How to format a nonfiction e book using Microsoft word for Amazon Kindle.

First, you need to subscribe to office 365 so that you can access Microsoft Word.

Type out a clean manuscript with Microsoft word using the default setting. Highlight all the text by pressing CTRL+A. On the top menu table of Word, click Home, click Normal. This will clean up your manuscript.

The nonfiction e-book consists of four parts, front matter, table of content, core matters, and back matter.

Frontmatter consists of the title, copyright, foreword, preface, dedication, acknowledgment, etc. Core matter consists of the book chapters. Back matter consists of author’s biography, about the author and bibliography, other books by the author.

A typical Kindle e-book format will have the following sections:

Title

Copyright

Foreword- get someone prominent, famous, or well known to endorse your book

Preface-why you must read this book and why was this book written

Table of Contents

Chapters

Biography-about the author

Bibliography-other books by the author

Formatting the front matter:

Title page:

On the Title Page, type out your book Title, Subtitle, and author’s name on one page.

Highlight Title, select font size to 28, set alignment to centre, on the drop-down menu, select font style to bold.

Highlight the subtitle, select font size to 24, set alignment to centre, on the drop-down menu, select font style to italic.

Highlight author’s name, select font size to 20, set alignment to centre, on the drop-down menu, select font style to normal.

Setting Normal style:

On the top menu table of Word, Click Home. Right Click, Normal, on the drop-down menu, select modify, select font size to 12, select format, select paragraph, set alignment to justified, indentation, left and right 0 cm. Special, select the First line, by 0.5 cm. Spacing before and after 0 points, Line spacing, single. Select OK, twice.

Apply normal style to the text of copyright, foreword, preface, chapters, biography, and bibliography. Do this by highlighting the text, click Home, click Normal.

Copyright:

Apply Copyright to normal style by highlighting the text on the Copyright page. On the top menu table of Word, click Home, and click Normal. With the text still highlighted, set alignment to centre.

Below the last sentence in the copyright page, insert the link to your email address, website URL, Amazon author central page URL, Facebook URL, Instagram URL, Twitter URL, etc. This will be your call to action. Mark sure that every word is correctly entered. Make sure your URL includes, https://www……make sure that it works by clicking on it!

On the top menu panel of Word, click Insert, click links. On the drop-down menu, select email address, type in your email address and select ok. For website address, select webpage, type in the URL address and select OK.

Setting Heading 1 style:

On the top menu table of Word, click Home and right-click Heading 1. Select modify, select font size to 24, select format, on the drop-down menu, select paragraph, set alignment to centre, indentation, left, 0 cm, right, 0 cm, special, none, spacing before, 60 points, after, 60 points, line spacing, single. Select OK twice.

Applying Heading 1 style:

Apply Heading 1 style to all the headings that you want to be included in the table of contents.

Highlight the Copyright heading. Click Home, click Heading 1. Do the same process for the headings on Foreword, Preface, Every chapter, Biography, and Bibliography.

Bibliography:

Under Bibliography, list out all the other books that you have written. As a call to action, insert the URL links to each of your books. Click insert, click links, select link, on the drop-down menu, select a web page, type in the book URL link, select OK. Repent the same process for each of your books. Mark sure that every word is correctly entered. Make sure your URL includes, https://www……make sure that it works by clicking on it!

In the last line of the bibliography section, you can also add in a line to thank your readers for reading your book and remind them to leave a review.

Inserting page breaks:

Insert a page break after every section, title, copyright, foreword, preface, chapter, biography, and bibliography.

Place the cursor after the last word of the section. Click Home, click Layout, click Breaks, on the drop-down menu, select Next page.

Formatting the Table of Content:

First, create a blank page before Chapter 1. Place the cursor just before the first word of the chapter 1 heading. Click Layout, select Breaks, select the next page. This will create a blank page before chapter 1.

On the top of this blank page, type in Table of Contents. Highlight Table of Contents.

Click References, click Table of Content, select custom table of content, deselect show page number, deselect Align page numbers to the right, select use links instead of the page number. On Show levels, select 1, click OK. This will create a formatted Table of Content.

Unlike a print book, an e-book format does not require page numbering, trim size, and margins.

Congratulations, you have successfully formatted an e-book for Amazon Kindle. You can upload this file into the e-book content page of your bookshelf when you are creating your kindle e-book.